Requests for Proposals & Invitations to Bid
ADVERTISEMENT FOR SEALED BIDS
IFB #2025-NCDSS
NELSON COUNTY SOCIAL SERVICES BUILDING
Nelson County, Virginia
Sealed Bids on the referenced project will be received in the office of the Nelson County Board of Supervisors 84 Courthouse Square, Room #435, Lovingston, VA 22949 until June 26, 2025 at 2:00 pm (EDT) and held in a sealed envelope for 24 hours until June 27th, 2025 at 2:00 pm (EDT) then publicly opened, read aloud thereafter and recorded.
Bids may be withdrawn in accordance with the Code of Virginia §2.2-4330(a) Procedure (1). The Nelson County Board of Supervisors reserves the right to reject any and all bids in whole or in part, waive any and all informalities, and disregard all nonconforming or conditional bids or counterproposals.
The project generally includes: The project consists of redevelopment of approximately 1.6 acres of land and building at 37 Tanbark Plaza, Lovingston, Virginia in order to construct a new Social Services office building of approximately 9,400 square feet of gross floor area. The project includes demolition of the existing building, foundations, sign, paving and utilities as indicated. The project also includes the removal of asbestos according to a hazardous material management plan described in the Project Manual. The project also includes site work to create a new parking lot and circulation system on the site and related site improvements. In addition, there are improvements along the Right of Way along Main Street adjacent to the site. The County owns a separate site at 335 Callohill Drive, Lovingston, Virginia which will be made available for the use of storing materials and equipment related to the project during the project.
On May 16th, 2025 and thereafter, bidding documents will be published on the Commonwealth of Virginia Electronic Procurement Website known as EVA at https://eva.virginia.gov/index.html. Bidding Documents will consist of a set of drawings dated March 10, 2025 and a Project Manual dated March 10, 2025. A copy of the bidding documents will also be available at the office of the County Administrator 84 Courthouse Square, Lovingston, VA 22949 and the Building Inspections Office, 80 Front Street, Lovingston VA, 22949. Bidding documents may be obtained from the Nelson County Administrator’s Office and may be emailed electronically upon request. To request bid documents email , and copy , , and .
A mandatory pre-bid conference will be held on May 28, 2025 at 2:00 pm (EDT) in Room #420, the Board of Supervisors Room of the Courthouse in Lovingston, VA 22949. A site visit will follow. Bids received from Contractors who did not attend the pre-bid conference will be returned unopened.
Bids shall be accompanied by a certified check, cash or an acceptable bid bond in the amount of five (5) percent of the base bid for all bids over $100,000.
Bidders must be licensed Class A contractors in the Commonwealth of Virginia in accordance with Title 54.1, Chapter 11 of the Code of Virginia as amended; and meet requirements of Title 2.2, Chapter 43, Paragraph 2.2-4311, Employment Discrimination Prohibitions, Paragraph 2.2-4312, Drug Free Workplace, 2.2-4311.1 Compliance with State and Local Immigration Laws, and 2.2-4311.2 Compliance with State Law; Foreign and Domestic Businesses Authorized to Transact Business in the Commonwealth.
The contract will be awarded on a lump sum base bid to the lowest, responsive and responsible bidder. The Nelson County Board of Supervisors reserves the right to award the contract in whole or in part. Nelson County is an Equal Opportunity Employer.
The County intends to use the OWNER-CONTRACTOR AGREEMENT and GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION provided in the Project Manual. The construction time from Notice to Proceed to achieve Substantial Completion is Five Hundred Twenty consecutive calendar days (520 days) and Final Completion is to be achieved Thirty consecutive calendar days (30 days) following Substantial Completion. Liquidated Damages of One Thousand One Hundred Dollars ($1,100.00) per day will be charged to the Contractor for failure to complete the work of the contract within the time provided for Substantial Completion and/or Final Completion.
Modifications to Bids must be received by the County at the address where bids are to be submitted in writing in a sealed envelope and signed by the same individual submitting a bid prior to the Bid Opening. Any modification received in any other form will be not be considered. Any modification received after the bid opening will be invalid, rejected and not opened.
Bidders are notified that if the bidder has made an error in the bid submitted, that such error may be submitted along with information substantiating the error prior to the indicated time for the opening of bids at the same address where bids are to be submitted. Any error submitted after that time will be invalid, rejected and not considered.
Questions shall be referred in writing to the office of the architect, PMA Architecture, 10325 Warwick Boulevard, Newport News, VA 23601 by email to , copied to , and copy
By Authority of the Nelson County Board of Supervisors
REQUEST FOR PROPOSALS
RFP25-#GENREP01
GENERATOR REPLACEMENT – FIRE/EMS STATIONS
The County of Nelson is seeking to enter into a services contract with a qualified service provider to implement the County’s action plan, funded by a FEMA Grant, to replace standby generators at fire/EMS stations.
The County will utilize the provisions in Section 2.2-4302.2 of the Virginia Public Procurement Act (VPPA) regarding Competitive Negotiation to obtain these services.
Proposals will be received until 2:00 pm by Friday, May 16, 2025.
REQUEST FOR PROPOSALS
RFP25-#ECONDEV07
GO VIRGINIA WINE INDUSTRY IMPLEMENTATION GRANT
Nelson County, Virginia
February 26, 2025
The County of Nelson is seeking to enter into a services contract with a qualified service provider to implement the action plan from the GO Virginia Wine Planning Grant to drive exports in GO Virginia Region 9 into the traded sector. Other funding sources for recommendations will be sought during the two year grant period. A contract will not be negotiated if the funds are not allocated from GO Virginia.
The County will utilize the provisions in Section 2.2-4302.2 of the Virginia Public Procurement Act (VPPA) regarding Competitive Negotiation to obtain these services.
Proposals will be received until 2:00 pm by Friday, March 21, 2025.
RFP Go Virginia Wine Implementation
REQUEST FOR PROPOSALS
RFP #2024-NCREASSESS
NELSON COUNTY, VIRGINIA
In accordance with the State Code of Virginia 1950 as amended, Chapter 43, Virginia Public Procurement Act, §2.2-4300 et seq., Nelson County is soliciting sealed proposals from qualified firms for the purposes of entering into a contract through competitive negotiations for the professional services of a licensed firm, authorized to do business in the Commonwealth of Virginia, with experience in performing the General Reassessment of Real Property as provided in the applicable laws of the Commonwealth of Virginia.
Proposals will be received until 2:00 p.m. local time prevailing, on July 22, 2024 and may be submitted to the County by mail at County of Nelson, County Administrator’s Office, P.O. Box 336, 84 Courthouse Square, Lovingston, Virginia 22949 or hand delivered to County of Nelson, County Administrator’s Office, 84 Courthouse Square, Lovingston, Virginia 22949.
The County’s Request for Proposal RFP #2024-NCREASSESS, contains a full description, terms, conditions, instructions and other pertinent information for the submission of proposals. The RFP is available on the County’s website at: http://www.nelsoncounty-va.gov/, by email, at , by hand delivery, or review at the addresses denoted herein or by calling the County Administrator’s Office at 434-263-7000. All other inquiries for information should be directed to Candice W. McGarry at 434-263-7000. EOE
By Authorization of Nelson County Board of Supervisors
Request for Proposals
RFP24-#ECONDEV06
GO Virginia Wine Industry Planning Grant – (Number 23-GOVA-09D)
Nelson County, Virginia
December 26, 2023
The County of Nelson is seeking to enter into a services contract with a qualified service provider to generate an action plan with related recommendations for addressing gaps to expansion or driving exports in GO Virginia Region 9. The report will articulate the gaps that existing wineries face to expand and drive exports, including supply chain issues. The report will include recommendations for future grant funding opportunities, including GO Virginia, as well as grant leaders and partners.
The County will utilize the provisions in Section 2.2-4302.2 of the Virginia Public Procurement Act (VPPA) regarding Competitive Negotiation to obtain these services.
Proposals will be received until 2:00 pm by Friday, January 31, 2024.
Advertisement for Sealed Bids
IFB #2022-NCTERM
Nelson County Courthouse – Termite Damage Repair
Nelson County, Virginia
April 8, 2022
Sealed Bids on the referenced project will be received in the office of the Nelson County Board of Supervisors 84 Courthouse Square, P.O. Box 336, Lovingston, VA 22949 until 2:00 PM, local prevailing time, April 19, 2022 and then publicly opened thereafter.
Bids may be withdrawn in accordance with the Code of Virginia §2.2-4330(a) Procedure (1). The Nelson County Board of Supervisors reserves the right to reject any and all bids in whole or in part, waive any and all informalities, and disregard all nonconforming or conditional bids or counterproposals.
The project generally includes termite damage repair of an approximate 10 ft. x 12 ft. area which will require the following: protection of the utilities (cables, conduit, piping, ducts, etc.) in the area, excavation including removal and disposal of soil to a solid subgrade, forming the sides of the footing and placing reinforcing steel, placing concrete in the footing, sistering to existing floor joists, installing adjustable pipe columns under each joist and leveling the floor, and installing subfloor to match existing subfloor.
On April 8, 2022 and thereafter, bidding documents may be examined at the office of the Nelson County Administrator 84 Courthouse Square, Lovingston, VA 22949 and will be posted on the Nelson County website at https://www.nelsoncounty-va.gov – RFPS & Invitations to Bid. Bidding documents may be obtained from the Nelson County Administrator’s Office and may be picked up, received by mail or freight, or emailed electronically upon request. To request bid documents, call (434) 263-7000 or email: and .
A Pre-bid Conference will not be held; however, interested bidders are encouraged to contact Paul Truslow at (434) 981-2899 or to make arrangements to visit the site and examine work conditions. Any questions shall be referred in writing to Paul Truslow at and Candy McGarry at .
Bids shall be accompanied by a certified check, cash or an acceptable bid bond in the amount of five (5) percent of the base bid for all bids over $100,000.
Bidders must be licensed contractors in the Commonwealth of Virginia in accordance with Title 54.1, Chapter 11 of the Code of Virginia as amended; and meet requirements of Title 2.2, Chapter 43, Paragraph 2.2-4311, Employment Discrimination Prohibitions, Paragraph 2.2-4312, Drug Free Workplace, and 2.2-4311.1 Compliance with State and Local Immigration Laws.
The contract will be awarded on a lump sum base bid to the lowest responsive and responsible bidder. The Nelson County Board of Supervisors reserves the right to award the contract in whole or in part. Nelson County is an Equal Opportunity Employer.
Questions shall be referred in writing to Paul Truslow at and Candy McGarry at
By Authority of the Nelson County Board of Supervisors
FINANCE
84 Court House Square
P.O. Box 336
Lovingston, VA 22949
