Finance

Mission

To develop and maintain the fiscal integrity of the County and its operations.

About

The Finance Department is responsible for ensuring the integrity of public funds by developing and monitoring compliance with internal controls and financial policies and procedures.  The Finance Department manages the  following functions:  County Budget preparation, Financial Reporting, Purchasing & Contracts, Accounts Payable, Accounts Receivable (excluding taxes), Payroll, and Employee Benefit Administration.

Financial Reporting

Financial reporting is prepared on a fiscal year basis.  The county’s fiscal year begins July 1 and runs through June 30th of the following calendar year.

Budget

FY21-22 General Fund Budget:

Financial Information and Documents

Any questions may be directed to Linda Staton at lstaton@nelsoncounty.org .

Financial Statements (Audit Reports)

Requests for Proposal and Invitation to Bid

Accounts Payable

Vendor Payment Schedule

The County of Nelson processes invoices for payment on the second Tuesday of each month.  This date was set to coincide with the Board of Supervisors monthly meeting date.

Departments collect and submit all invoices generated during the prior month for submission to the Finance Department during the first week of the following month.  Vendors must therefore submit invoices to the purchaser (department placing the order) by month end in order to allow processing steps to be completed and payment to be generated on the second Tuesday of the following month.  Using this schedule, vendors can rely on receiving payment within approximately thirty (30) to forty-five (45) days from the invoice date.

If you are a vendor and have questions concerning invoice submission or payment receipt, please contact Brenda Loving of the Finance Department at 434-263-7138, or any another member of the Finance Department at 434-263-7135.  Invoices may be mailed, faxed, or sent electronically to the ordering department for processing.  If this is the first time your company has provided goods or services to the County of Nelson, please provide a completed IRS W-9 form with current date and signature to our Finance Department to avoid payment delays.  Payments are not released until this form is on file.  Our aim is to provide prompt payment upon service completion or receipt confirmation of goods.

For questions about Accounts Payable please contact Brenda Loving.

Accounts Receivable

Public Street Lights

The County of Nelson provides public street lighting in designated areas of Arrington, Lovingston, and Shipman.  In April 2008, the Board of Supervisors eliminated the street light districts and street light taxes are no longer assessed to provide public street lighting. In the event a public street light is malfunctioning or is out of service, residents are asked to contact the County Administrator’s Office at 434-263-7000 or the Finance Department at 434-263-7138 to provide the nearest address and pole number of the light in need of repair.  This information is essential for reporting exact location of the problem to the electric service company.  A brief description of the malfunction is also helpful.  Once you have reported the outage, please allow up to three weeks for repairs to be completed.  If no repair is made during that time, feel free to contact the county office again so we may follow-up on the matter for you.  We appreciate your assistance in keeping our communities well-lit for the safety of all.

Piney River Water and Sewer Accounts

The County of Nelson provides water and sewer utility services to residential and commercial customers in the Piney River district of the county.  Maintenance of these services is provided through the Nelson County Service Authority.  The Authority handles all service connections, installations, service estimates, repairs, maintenance, billing, payment receipts, and customer service for county customers.  All questions concerning Piney River Water and Sewer services should be directed to the Nelson County Service Authority at 434-263-5341.

Transfer Station Charge Accounts

Commercial solid waste cannot be deposited at residential collection facilities, but must be brought to the Nelson County Transfer Station located at 972 Morse Lane, Arrington, VA  22922.  Businesses may establish a charge account by submitting the application at the link below.
Transfer Station Charge Account Application

Additional Resources