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Resolution R2021-04 Regarding Electronic Meetings of Public Bodies

Signed Resolution R2021-04 Electronic Meetings of Public Bodies


WHEREAS, the Governor issued an Executive Order declaring a state of emergency for the Commonwealth of Virginia arising from the COVID-19 pandemic; and

WHEREAS, by amendment to the Commonwealth’s budget, “any public body…may meet by electronic communication means without a quorum of the public body…physically assembled at one location when the Governor has declared a state of emergency…” provided that it is impracticable or unsafe to assemble, that the purpose is to transact business statutorily required or necessary, that a recording or transcript of the meeting be available on the public body’s website, and that minutes are distributed as required.

NOW, THERFORE, BE IT RESOLVED by the Board of Supervisors of Nelson County, Virginia:

A public body of this County convening a meeting in accordance with the above-referenced authority shall:

1. Give notice to the public using the best available method given the nature of the emergency, which notice shall be given contemporaneously with the notice provided to members of the public body conducting the meeting.

2. Make arrangements for public access to such meeting through electronic means including, to the extent practicable, video-conferencing technology. If the communication allows, provide the public with an opportunity to comment.

3. Public bodies shall otherwise comply with the provisions of Section 2.2-3708.2 of the Code of Virginia.

4. The nature of the emergency, the fact that the meeting was held by electronic communication means, and the type of electronic communication means by which the meeting was held shall be stated in the minutes of the public body.

Approved: January 12, 2021 Attest:_________________________,Clerk
Nelson County Board of Supervisors

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