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Snow and Ice Removal Bid Information

October 7, 2013
Invitation to Bid # 2013-SIRS
Snow and Ice Removal Services

Nelson County, Virginia (The County) is seeking qualified companies to submit bids for snow and ice removal services to be provided during the winter season of Dec. 2013 – Mar. 2014. The scope of this work includes clearing parking lots, streets, and sidewalks to County offices and facilities to provide safe access by staff and the public.

Bids may be submitted in whole or in part for the following locations as specified on the Bid form:

1) Courthouse Square – includes sidewalks and parking lots for Nelson County Courthouse complex, Nelson County Sheriff’s Dept. and Dispatch Center, and portions of Main St. and Court St. approaching each facility.
2) Nelson County Convenience Centers – includes Faber, Shipman, Massies Mill, and Rockfish sites only.
3) Nelson County Social Services, Nelson County Building Inspections and Planning and Zoning offices, and Nelson County Memorial Library and Tourism Office.
This Invitation is for a sealed bid due on October 30, 2013 at 2:00 PM EDT. Criteria for Bid selection include 1) compliance with equipment, labor and materials specifications, 2) availability to provide on-call services as needed during inclement weather conditions and 3) pricing.

Local and minority and/or female owned businesses or firms are encouraged to apply. Nelson County is an Equal Opportunity Employer and does not discriminate against Faith Based Organizations.

The Bid document is available on the Nelson County Website www.nelsoncounty.com and at the County Administrator’s Office at 84 Courthouse Square, P.O. Box 336, Lovingston, VA 22949. Bid documents may also be requested by phone at 434-263-7000. Bids must be addressed to: Nelson County Administrator, 84 Courthouse Square, P.O. Box 336, Lovingston, VA 22949, and received by the due date and time in order to be considered. Any bids sent via facsimile or email will not be eligible. Any questions must be directed to Paul Truslow, Maintenance Supervisor, at ptruslow@nelsoncounty.org or at (Ofc) 434-263-7084 or (C) 434-981-2899. A pre-bid meeting will be held on October 18, 2013 at 2:00 PM EDT in the 4th Floor Conference Room at the Nelson County Courthouse. All prospective bidders are advised to attend.

All proposals will be evaluated and the County, in its sole judgment, may select any of the proposals or none of them as a result of the Bid process.

By Authority of the Nelson County Board of Supervisors

Nelson Co IFB -FY14 snow removal pkt

Gen Conditions – Exhibit 1 (2013-SIRS)

Bid Form-Exhibit 2 (2013-SIRS)

Non-Collusion statement Exhibit 3